Before the Event:

1. Approval. The event must be approved by events@ (a member run group). Please do not advertise your event externally until it has been approved.
2. Set up.  It is up to you to locate the location of projectors or other supplies you may need to run your event. Additionally, if you want the room arranged in a specific way that is something you need to do yourself. If you need a large chunk of set up time, it is suggested that you create a separate event to do so.
3. RSVP. Members can RSVP to an event host at least up to 48 hours in advance to reserve space to attend. If an event has space left after considering RSVPs, members can be in it with or without a reservation.
4. Cancellation. If you need to cancel your event for whatever reason, it is your responsibility to do so both in the Hacker Dojo event system, as well as any external event systems.
5. Dojo Branding. Any event with the name “Hacker Dojo” in the title must be approved by the board of directors.

During the Event:

1. Parking. We have strict parking rules that you need to convey to your guests. If your event is large enough you may need a staff member to direct parking.
2. Sign-in. All event attendees are required to sign in at the front desk for liability reasons.
3. Presence. You must be present during your entire event.
4. Right to Charge. Event hosts may charge for events and materials provided, provided they understand that Dojo members may sit in without paying.
5. Member Rights. No portion of the Dojo is ever closed to members, and they have the right to attend your event for free. This does not mean that they are entitled to tangible resources such as food, class supplies, etc.

After the Event:

1. Cleanup. You must leave Hacker Dojo in the condition you found it in. This includes hauling away excess garbage that does not fit in the dumpster. South Bay Haul Away (408-661-1743) is a company event hosts have enjoyed working with in the the past.
2. Damages. You are held responsible for any damages to Dojo facilities during your event.
3. Supplies. Please refill supplies consumed, especially if yours is a large event as your guests will be using shared resources such as toilet paper, paper towels, and more.
4. Structured Layout Rooms. A structured layout room is a room where the furniture is a) recommended not be moved and b) the layout of the room (furniture and similar) must be returned to how it was after use. These rooms include the Electronics Lab and the Gaming Nook in Savanna.