Full List of Hacker Dojo Policies  

Goal: to fully enumerate all the policies we came up with over the last year, and to have them all in one place.  We may want to reduce/modify this list through voting.

• Don't be a dick. - http://meta.wikimedia.org/wiki/Don%27t_be_a_dick

Facilities

• Sign-in.  All members and guests must sign-in when they arrive at the Dojo each day. Those that do not sign-in or do not accept our policies may not stay.
• 100% Communal.  You  may not store personal belongings. All space is communal space: first-come first-serve. Any equipment left at the Dojo is done at your own risk and may be used by others. Donated or loaned items may be damaged or removed, and the Dojo is not liable.
• Parking.  Look at the parking map to find appropriate places to park. Cars parked in other tenant's spaces or left unattended may be towed.
• Sleeping.  It is OK to crash at the Dojo if Happy Hour runs late, for example, but no one may use the Dojo or its parking for sleeping twice in a row or as a residence.
• Keep the Place Nice.  Please clean up any mess you make.  We have cleaning supplies in the kitchen closet.
• Animals.  No pets. The landlord has forbidden them in our lease.
• Breaking Things.  Some glasswork pieces cost up to $7,000.  If you break parts of the Dojo, you are financially responsible for replacing them.
• Donations.  Before you bring in a donation, please work with the directors to be sure an item will be useful to the membership.  Some things are always welcome such as LCD monitors.
• Hold Harmless.  Visitors, members, and other participants at Hacker Dojo, Inc. hereby release, discharge and agree to hold harmless the Hacker Dojo, Inc. and its directors, members and volunteers from and against any liability as a result of any harm, damage, loss suffered to said visitors, their work, equipment used, personal property or personal injury suffered during the participation  or attendance at Hacker Dojo.
• Dangerous and Otherwise Awesome Science. No science which requires a fume hood and no pathogen-related research. Please always be considerate of the safety of other people at the dojo.  No science where food is stored for eating.
• Refrigerator. The food in the fridge is for everybody. If you take something, try to donate something.
• Cubby #3.  The small office ("cubby") next to the storage area may be reserved for private use.  A clipboard signup sheet will let people reserve slots in one hour increments.  No one person can sign up for more than two slots in one day.  It will be considered perfectly OK for a member to ask someone else to leave if they are occupying the room beyond their assigned slot.  
• 140D Shower: The shower in 140D is for member use only. 

Membership

• Membership. Membership costs $100/mo with discounts for available hardship cases and family plans (as approved by treasurer@).
• Keys. Members get a key to the dojo after being a member for 30 days.
• Accounts. All members are given Hacker Dojo accounts when they become members. It is how members schedule events, access financial documents, and do other important things.

Visitors/Drop-Ins

• Guests.  Guests are welcome at Hacker Dojo, and are encouraged to donate $10/day.
• Drop in Privileges. Guests do not get accounts, rights to attend events for free, access to the member's wifi, or voting rights.
• Children. It is okay to bring children  to the Dojo, just as you would any other guest, so long as you assume full responsibility for them and ensure they don't detract from members' experience of the Dojo.
• Not a Public Facility.  Non-members are at the Dojo as guests of the Dojo and may be asked to leave any time without a needed reason.

Sponsorships

• Sponsorship Rights. Unless given a special exemption by a director, sponsors do not receive special privileges within the Dojo, for example being able to reserve rooms, or being whitelisted for events (sponsors must apply to hold events like everyone else, and must receive the usual member buy-in).

Events

Before the Event:

1. Approval. The event must be approved by events@ (a member run group). Please do not advertise your event externally until it has been approved.
2. Set up.  It is up to you to locate the location of projectors or other supplies you may need to run your event. Additionally, if you want the room arranged in a specific way that is something you need to do yourself. If you need a large chunk of set up time, it is suggested that you create a separate event to do so.
3. RSVP. Members can RSVP to an event host at least up to 48 hours in advance to reserve space to attend. If an event has space left after considering RSVPs, members can be in it with or without a reservation.
4. Cancellation. If you need to cancel your event for whatever reason, it is your responsibility to do so both in the Hacker Dojo event system, as well as any external event systems.
5. Dojo Branding. Any event with the name “Hacker Dojo” in the title must be approved by the board of directors.

During the Event:

1. Parking. We have strict parking rules that you need to convey to your guests. If your event is large enough you may need a staff member to direct parking.
2. Sign-in. All event attendees are required to sign in at the front desk for liability reasons.
3. Presence. You must be present during your entire event.
4. Right to Charge. Event hosts may charge for events and materials provided, provided they understand that Dojo members may sit in without paying.
5. Member Rights. No portion of the Dojo is ever closed to members, and they have the right to attend your event for free. This does not mean that they are entitled to tangible resources such as food, class supplies, etc.

After the Event:

1. Cleanup. You must leave Hacker Dojo in the condition you found it in. This includes hauling away excess garbage that does not fit in the dumpster. South Bay Haul Away (408-661-1743) is a company event hosts have enjoyed working with in the the past.
2. Damages. You are held responsible for any damages to Dojo facilities during your event.
3. Supplies. Please refill supplies consumed, especially if yours is a large event as your guests will be using shared resources such as toilet paper, paper towels, and more.
4. Structured Layout Rooms. A structured layout room is a room where the furniture is a) recommended not be moved and b) the layout of the room (furniture and similar) must be returned to how it was after use. These rooms include the Electronics Lab and the Gaming Nook in Savanna.

Policy Process

• No Reimbursements.  Hacker Dojo does not reimburse members for purchases without prior approval by directors. 
• Do-ocracy. If you have a change you want to see happen, lead the way.  If you want a knitting circle, start one.  If you want a book circle, lead one.  If you want to build a winning robot, start designing. 
• New Policies.  Members are welcome to vote new policies into place, according to the process outlined at http://wiki.hackerdojo.com/PBW.
• Directors Discretion.  Directors have discretionary review for all policies, and may change policies at will.  For example, directors may override rules incompatible with state laws, our lease, or incompatible with Hacker Dojo's vision.